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Clarizen:Kverneland Group Success Story

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Mechatronics is a daughter company of , an international holding company that works in the agricultural manufacturing industry. Kverneland Group was founded in 1879 and in 1983 listed in the Oslo Stock Exchange. Kverneland Group develops, produces and distributes agricultural machinery and services for the farming community. Kverneland factories are mostly located in Europe, while the Group manages marketing and sales companies in twenty countries. Mechatronics develops and produces all the electronic systems that support the Kverneland Group machines produced in Europe. While Kverneland Group is composed of about 2500 employees worldwide, Mechatronics employs 52 people who are divided into three departments: R&D, Production and Technical Support. Peter van der Vlugt is the R&D Manager at Mechatronics, responsible for R&D.


Industry
Agricultural Manufacturing
Location
Oslo,
Sweden
Previous Solution
Informal Communication
and Scheduling Tools
 


Requirements

  • Ability to manage project's workflows and improve project delivery
  • Time-tracking
  • Expense-tracking and billing
  • Project planning
 


Why Clarizen

  • Clarizen combines both Agile and conventional project management capabilities
  • Free trial to test out with real project data
 


Results

  • Kverneland Group improved efficiency by 30%
  • Improved project tracking and project management
  • "We gain more time, and we gain more money"
  • Our customers see that we are doing a better job than we used to, we can even share our Roadmap or Gantt Views with them
 


The Challenge

For years, Mechatronics has been managing its projects with informal communication and scheduling tools. An internal tool was used to manage group efforts, individual work plans were recorded separately by each person and a separate time-tracking system was put in place for logging hours and invoicing clients. The mix of systems worked to some degree, until a year ago when the R&D department grew to more than twenty engineers making it nearly impossible for Mechatronics to manage all of its projects properly. Deadlines began slipping, expenses started increasing and accuracy suffered. As a result, the search for an appropriate project management solution was launched.

The Solution

Mechatronics created the search criteria of features and capabilities for managing the project's workflow and improving project delivery. Features included time-tracking, expense-tracking, billing, and planning. A decision matrix was prepared and listed all the requirements which were scored based on their added value, price to performance ratio, license cost per user and Kverneland Group tested free trials with several solutions. Peter and his team evaluated several solutions and considered taking on a strictly agile solution. When the team realized that Clarizen offered a SaaS project management solution with agile capabilities, they signed up for the free trial.

After presenting evaluation to management, Peter got a unanimous green light to purchase Clarizen for the R&D team. With only three weeks to set up the whole project management platform, Peter and his team hit the ground running and despite the tight schedule managed to reach their goal on time thanks to two critical success factors: Clarizen's intuitive interface and the ease-of-use in importing existing data into Clarizen.

Before Clarizen, Peter explains that the average development time for a project spanned between four to seven months, depending on the complexity. Today, Peter reports that Clarizen's time-tracking capabilities and instant feedback mechanisms have led to considerable improvements. Improved project tracking and management has also had a positive impact on the company's finances.

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